The Best Practices Guide For Secure File Sharing In Business


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Both remote/hybrid work settings and cloud services are rising in today's world, which is becoming more and more digital. More than half of all businesses worldwide offer flexible or mixed work, and 94% of businesses use cloud services. With more digital access and people working in different places, file sharing is more important than ever.

But if you don't take the right steps to protect yourself, sharing files can open you to hacking. In this piece, we'll talk about the risks of sharing files that aren't secure, how important it is to protect business data, and how to secure your business files before sharing them inside and outside your company.

What's safe file sharing?

Secure file-sharing technology protects data as it moves over a network or on a portable storage device like a flash drive. This is done by encrypting the information in the files into ciphertext. An approved user must have the right encryption key to turn ciphertext back into plaintext that can be read. The method uses an encryption key to store and retrieve the information.

Advanced security is the normal security method businesses use. The AES method can encrypt and decrypt data with keys that are 128 bits, 192 bits, or 256 bits long. The length of a key is directly related to how hard it is to hack. This means that the more bits a key has, the harder it is to break into it.

Hackers can't get to your data without encryption keys, so it's very important that they can't be broken by programs that try every possible combination. A 256-bit key has 2256 possible combos, which makes it almost impossible to break by trying different things.

The risks that come with sending private data

Since 2020, more than 70% of IT security experts have said that their organizations have had more data security breaches. This rise is mostly due to remote and mixed work settings and cloud-based solutions for sharing and storing files.

Employees getting into file systems through unprotected networks like public wifi is a big problem that businesses must deal with. Because public wifi links are not secured, increasing the risk of data leaks, ransomware-distributed denial of service (DDOS) assaults, and more.

For example, bad people can use packet sniffing to get into a network without permission. Once hackers are in the network, they can set up fake connections that look like public wifi. Then they wait for people to send information they can capture, get, and use in bad ways.

Why do you need to lock up business files before sharing them

Securing files you want to share keeps your information private and ensures that people who can't be able to open or use the files can't do so. This protects information shared within the company, with clients, or with other organizations. The number of cyberattacks is going up, and ransomware strikes happen once every 11 seconds.

Experts say outside attackers can get into 93% of company networks and see private and secret information. When bad people get their hands on your information, they may market it on the dark web. Experts have found that you can steal someone's identity by buying their personal information for around $1,000.

Most people look for the quickest, best, or most comfortable way to do something. When it pertains to sharing work information, this can lead to dangerous things like:

Using personal chat apps to send and receive items.

Sharing information on a flash drive that isn't safe.

Attachments to emails that hold private information.

Using wifi networks that aren't safe.

Not keeping anti-virus and anti-malware tools up to date.

Email is a key part of how businesses run every day, but it offers serious security risks when it comes to sharing files. This is why your information-sharing strategy should clarify the rules for sharing business files.

How to safely move business files

There are many ways to protect things so they can be sent safely. For example, it uses AES methods compliant with FIPS 140-2. Because it works with 128-bit and 256-bit encryption keys, it's easy to change how your business protects data to fit its needs. Use Enterprise's file security tools to protect any files you want to send before you send them. Sharing files securely with Enterprise is easy and takes only four steps:

  1. Step 1: Open Enterprise, and from the Actions menu, choose Encrypt.
  2. Step 2: Choose the files you require to secure and whether you want 128-bit or 256-bit AES encryption.
  3. Step 3: When the Encrypt text box comes up, make a strong password so that only people who are allowed to can access the files.
  4. Step 4: Hit "Save." You can now send the protected file to the receiver, who can use the safe password you made in Step 3 to open and decode it.

Enterprise is a lot more than just a tool for security. Enterprise companies also use data management, communication, compression, and backup features. Its encryption is the best in the business. Your private data is safe when sent, stored, and even backed up. Enterprise has many advanced security features, like password policies and tools for reporting and analysis.

Enterprise is built to work with the best cloud storage and communication tools. This makes sure that your things are safe wherever you send them. IT administrators can use Enterprise to set and enforce security standards with the help of unified control tools. This gives you control over encryption methods, passcode requirements, backup procedures, and rules for safe sharing.